Cover Letter Checklist: What to check before you submit
You have read your CV and you have written your cover letter. But how do you ensure all of your hard work gets the attention of the hiring manager?
Read your cover letter for review
Here are 7 tips for bringing your cover letter to the next level:
- Verify all contact details
Triple-check your contact details for your prospective boss, and the details you have. Whether it’s in your header, signature, or both, make sure that your phone number and email are correct, that no numbers or letters are transposed, and that your email address is correct. If you have one, include a link to your portfolio or professional web site. If all of your information has been checked, check the company’s contact details, verify the spelling of their name (this could mean adding “Inc.” or “LLC” if applicable), and double-check the company address.
- Confirm that you use the proper salutation
Start by testing your tone — is it more casual or professional? Your choice of greeting would depend on a variety of factors, such as whether or not you know the hiring manager personally, whether you are referred by an employee, the type of job you are applying for, and the general culture of the organization. If you’re not sure, pick the “Love” which is more formal. If you have found the hiring manager’s name in the greeting of your cover letter and address them by email, double-check their email spelling before submitting the message.
- Verify you send the right letter
Chances are you apply for several jobs, and you already have some drafts of cover letters. When you study your cover letter, make sure the correct place and the right organization are cited throughout.
Since differences in your cover letter will add up quickly, clearly marking and organizing each version is a good idea. It will make it easier to reference previous versions when you choose to reuse parts of specific letters in new updates, boost future revisions, or fully restructure your design.
- Choose the keys carefully
Once you have completed the above steps, then switch to the letter part. Make sure you have cross-referenced keywords with your cover letter in the job description, and match the terms. You definitely have a range of different strengths, so consider the best ways to describe your abilities and use the same keywords in the job description that the organization uses. A software called the Applicant Tracking System (ATS) is used in many businesses. ATSs evaluate and assess applicants based on keywords for the job description, then rate each applicant within the company database. If your keywords are not clearly matched with the job description, then you will not hear back.
- Choose the file format that fits
Sticking to file formats is best when an ATS can easily read. Choose the .doc or PDF formats to make sure the program reads the file quickly. None of these is the default option when saving a text. Click on File, Save As, and select the “Type” field to choose the file format for your cover letter. You can pick either .pdf or Pdf from a drop-down menu.
- Check length requirements
Check the application form to see if your cover letter submission has a defined word limit. If not, a general rule is that cover letters should be no more than one page in length, consisting of three or four paragraphs underlining why you are a good work candidate — without repeating the explanation verbatim. State why you are interested in a particular position, provide targeted professional knowledge, fulfill any instructions specified in the job description, and demonstrate organizational understanding.
- Revision and revision again
It is vital that you read through all the measures mentioned above so that you do not overlook spelling mistakes, typos, or other details that can hinder your effort. It is necessary to read the cover letter. The review of any detail takes time to correct this shows that every recruitment manager is committed to excellence.